About the Company
We are seeking a highly organized and proactive Executive Assistant and Operations Coordinator to support the Data Centres service line in managing day-to-day operations and executive-level administrative tasks. This role requires a blend of executive assistance, and operational coordination to ensure the smooth functioning of the service line. The successful candidate will be an excellent communicator, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.
About the Role
We are seeking a highly organized and proactive Executive Assistant and Operations Coordinator to support the Data Centres service line in managing day-to-day operations and executive-level administrative tasks.
Responsibilities
Provide administrative support to the Global Head of Data Centres and other team members as required, including managing calendars, scheduling meetings, and preparing agendas.Screen and prioritize incoming communications (emails, phone calls, etc.) and respond on behalf of the team when appropriate.Organize travel arrangements, accommodations, and itineraries for the team as needed.Prepare reports, presentations, and other materials for meetings and projects.Act as a liaison between the team and internal/external stakeholders, ensuring timely follow-up and resolution of inquiries.Coordinate day-to-day operations of the Data Centres service line, ensuring efficient workflows and project execution.Assist in the management of service line budgets, track expenses, and ensure financial processes are followed.Support the development and implementation of operational procedures and best practices within the service line.Track and report on key performance indicators (KPIs), milestones, and project deadlines.Organize and maintain records, files, and other documentation to ensure easy accessibility and compliance with organizational standards.Collaborate with cross-functional teams to coordinate Data Centres projects, ensuring all tasks are completed on time and within budget.Assist in the preparation and execution of service line initiatives, including event coordination, training sessions, and meetings.Help maintain project timelines and ensure resources are allocated efficiently.Coordinate internal communications within the Data Centres service line to ensure alignment on objectives and timelines.Other tasks as required.
Qualifications
Minimum of 5 years proven experience as an Executive Assistant or similar role.Excellent interpersonal and communications skills with fluency in English (both written and verbal).Strong organizational and problem-solving abilities.Ability to take initiative and work proactively.Capable of handling periods of high workload effectively.Exceptional attention to detail and a high level of accuracy.Ability to maintain confidentiality and handle sensitive information appropriately.Strong team player with the ability to build positive relationships.Flexibility, adaptability, and a co-operative attitude.Understanding of regional business culture and regulations.Software: Microsoft Office programs (Excel, PowerPoint, Outlook) to a proficient level with advanced proficiency in MS Word, including mail merge.
Required Skills
Excellent interpersonal and communications skills with fluency in English (both written and verbal).Strong organizational and problem-solving abilities.Ability to take initiative and work proactively.Exceptional attention to detail and a high level of accuracy.Ability to maintain confidentiality and handle sensitive information appropriately.
Preferred Skills
Understanding of regional business culture and regulations.Flexibility, adaptability, and a co-operative attitude.
Pay range and compensation package
Status: Permanent
Type: Full time
Working days: Monday to Friday
Read Less
