Job Description - Company Secretary: - (Sr Executive / Deputy Manager Level)
Core Responsibilities:
Collaborate cross-functionally to understand objectives, preferences, and budget constraints. Collaborate across SBUs and other teams, especially the Sales and Marketing to drive events for Commercial as well as BuzzWorks businesses. Aid brand marketing efforts for BuzzWorks and Commercial businesses, by driving any events, sponsorships, event collabs and initiatives. Develop comprehensive event proposals, across commercial assets/commercial portfolio, including budgets, timelines, and creative concepts, tailored to meet client needs and expectations. Plan and execute a variety of events, including engagement activities, conferences, launches, and social gatherings, from concept to completion. Coordinate all aspects of event logistics, including but not restricting to venue selection, F&B requirements, audiovisual equipment, tech support, transportation and accommodations. Manage event management agencies, create new vendor relationships and negotiate contracts to ensure quality services within budgetary constraints. Coordinate with agencies to work on creatives/collaterals for event marketing. Oversee event setup, execution, and breakdown, ensuring seamless operations and exceptional client experiences. As the primary point of contact for events related job tasks, taking the lead on providing regular updates to the team and addressing any concerns or requests promptly. Implement innovative strategies to enhance client engagement and satisfaction, such as interactive activities, networking opportunities, and personalized experiences. Conduct post-event evaluations to assess client satisfaction, gather feedback, and identify areas for improvement. Stay current on industry trends, best practices, and emerging technologies to continually enhance event offerings and drive client engagement. Strategize and execute partnerships with various brands/events to drive events across campuses/outside campuses or drive tenant experiences via these brands and partnerships.
Qualifications:
Up to 7+ years of work experience in event management Good communication skills (verbal and written) Bachelor's degree in hospitality management, marketing, communications, or a related field. Proven experience in event management, with a track record of successful client engagement and satisfaction. Proficiency in event planning software and tools, such as event management platforms, project management software, and CRM systems. Certification in event planning or hospitality management is a plus.
Good to have:
Excellent interpersonal skills, with the ability to build rapport with clients, vendors, and team members. Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously under tight deadlines. Creative problem-solving abilities and a proactive approach to resolving issues and mitigating risks. Flexibility to work during evenings, weekends, and travel as needed to oversee events onsite. Out of the box thinking, proactiveness in proposing new ideas, creative thinking. Read Less