Job Description: Chief of Staff / Executive Assistant to the Director
Company: Chartered Speed Limited
Location: Ahmedabad
Role Type: Strategic Leadership Support & Operational Excellence
Role Overview
Chartered Speed Limited is seeking a high-caliber professional to serve as a Chief of Staff / Executive Assistant to the Director. This is not a traditional secretarial role; it is a strategic partnership designed to ensure the Director's time, priorities, and communications are managed with maximum efficiency.
The ideal candidate will thrive in a fast-paced, dynamic environment, demonstrating exceptional discretion and coordination skills to act as a force multiplier for the leadership team. This role is a unique opportunity for a professional who aspires to move from high-level coordination into a trusted business partner role where personal and professional growth is guaranteed.
Detailed Key Responsibilities
1. Executive Support & Calendar Governance
Priority & Meeting Management: Architect the Director's schedule by prioritizing interfaces and time-blocking for deep-work sessions to ensure focus on high-impact goalsTravel & Logistics: Manage end-to-end domestic and international travel itineraries, including last-minute adjustments and complex logisticsInbox & Access Gatekeeping: Act as the primary filter for the Office of the Director, managing the inbox and incoming requests to ensure only the most critical items reach the Director's desk2. Strategic & Operational Support
Strategic Briefs & Presentations: Develop high-quality presentations, reports, and briefs that translate complex data into actionable insights for strategic planning and reviewsInitiative Tracking: Support and govern Director-led strategic projects across departments, ensuring accountability and consistent progress toward organizational milestonesAdministrative Governance: Oversee the lifecycle of expense reports, critical documentation, and internal approvals with rigorous attention to detail and accuracy.3. Stakeholder Management & Communication
Cross-functional Liaison: Act as the central point of contact between the Director and senior leadership, internal teams, and external partnersDiplomatic Communication: Handle sensitive conversations and resolve conflicts professionally on behalf of the DirectorExecutive Presence: Represent the organization with a polished demeanor, ensuring all written and verbal communications reflect the maturity and professionalism of the Director's office.4. Confidentiality & Process Integrity
Information Security: Handle sensitive financial, strategic, and people-related matters with the highest level of integrity and sound judgmentCompliance & Ownership: Maintain absolute compliance with internal protocols and take full accountability for tasks from inception to closureRequired Skills & Behavioral Competencies
Exceptional Communication: Mastery of clear, concise, and assertive communication to influence outcomes and ensure alignmentProactiveness: The ability to anticipate the Director's needs and act independently without requiring constant direction or remindersResilience & Adaptability: A solution-oriented mindset that remains calm and effective during crises or in shifting, ambiguous environmentsLearning Agility: A quick study of industry context and business acumen to ask insightful questions and provide decision supportMeticulous Accuracy: A commitment to producing error-free deliverables with minimal rework requiredExperience & Application Requirements
Experience: 5 - 10 years of experience navigating a challenging business environmentApplication Note: If this role excites you, please submit a short note covering1. Why you fit the bill for Chartered Speed Limited
2. One system or process you have successfully built or run in a previous role.
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