The Purchase & Supply Chain Manager will be responsible for ensuring uninterrupted supply of raw materials, packaging, consumables, and equipment across all outlets of the restaurant chain. The role combines strategic sourcing, vendor management, inventory planning, and logistics optimization to ensure cost efficiency, product quality, and timely delivery, aligned with the company's growth and compliance standards.
Key Responsibilities1. Procurement & Vendor ManagementIdentify, evaluate, and onboard reliable vendors for food, beverages, packaging, consumables, and equipment.
Negotiate pricing, credit terms, supply agreements, and contracts to achieve cost savings.
Develop alternate vendor sources to reduce supply risks.
Ensure compliance with FSSAI, HACCP, and company food safety standards.
2. Supply Chain & LogisticsOversee the end-to-end movement of goods: supplier central warehouse outlets.
Implement and manage cold chain logistics (for perishables) and dry storage processes.
Coordinate with transporters for timely deliveries, route optimization, and freight cost reduction.
Monitor lead times and minimize stock-outs or excess inventory.
3. Inventory Planning & ControlForecast demand in coordination with outlet managers and operations team.
Maintain optimal stock levels of raw materials, packaging, and consumables.
Implement FIFO/FEFO systems and track wastage.
Deploy digital tools (ERP/POS integrated inventory modules) for real-time stock visibility.
4. Cost & Budget ManagementMonitor and control Purchase-to-Sales (PTS) ratio across outlets.
Benchmark prices and track cost inflation across commodities.
Prepare periodic MIS reports on purchase costs, vendor performance, and consumption trends.
5. Compliance & DocumentationEnsure all vendors maintain GST, PAN, FSSAI, and KYC compliance.
Maintain proper purchase orders, GRNs (Goods Receipt Notes), and invoice documentation.
Conduct periodic audits on procurement, storage, and distribution practices.
6. Team Leadership & CoordinationLead and train purchase & store teams at central warehouse and outlets.
Collaborate with chefs, outlet managers, finance, and HR for smooth operations.
Escalate supply bottlenecks and propose solutions to management.
Key Skills & CompetenciesStrong negotiation and vendor relationship skills.
Expertise in food supply chain, cold chain logistics, and procurement.
Proficiency in ERP/POS, MS Excel, and inventory management software.
Analytical mindset with cost-optimization skills.
Leadership, problem-solving, and cross-functional coordination.
Qualifications & ExperienceGraduate / Postgraduate in Supply Chain, Operations, or Business Administration.
3-8 years of experience in procurement & supply chain, preferably in F&B, hospitality, or retail.
Knowledge of FSSAI regulations and food safety standards is mandatory.
Performance Metrics (KPIs)Cost savings achieved on procurement.
Reduction in stock-outs and wastage.
Vendor performance score (on quality, timeliness, compliance).
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