JOB POSTING: Executive Assistant (EA) to the CEO
Company: INVOTEO FUTURE PVT LTD
Location: Thiruvalla , Kerela
Job Type: Full-Time & On-Site
Salary: 20,000 - 35,000/month (based on experience + performance)
Reports To: CEO
ROLE PURPOSE
We're hiring a proactive, detail-oriented Executive Assistant to become the CEO's right hand. Your mission: own all admin, coordination, customer follow-ups, and daily reporting so the CEO can focus on strategy-not daily operations. If you love bringing order to chaos and anticipate needs before they're asked, this role is for you
KEY RESPONSIBILITIES
Calendar & Meeting Management
Own the CEO's schedule: schedule, reschedule, send remindersPrepare brief briefing notes before each meetingTrack action items and follow up post-meetingCustomer Care & Coordination
Act as first point of contact for client/customer inquiriesEnsure prompt follow-ups and escalate critical issues with clear contextMaintain a clean, updated customer interaction logAdmin & Operations
Manage emails, draft communications, track documentsCoordinate travel, logistics, and vendor communicationsMaintain organized digital & physical recordsEnd-of-Day CEO Report (Non-Negotiable)
Prepare a crisp 1-page Daily Report by 5:30 PM covering:
Key decisions made todayPending actions + owners + deadlinesCustomer/lead updates (hot/warm/cold)Tomorrow's top 3 priorities + potential bottlenecksQuick metrics snapshot (revenue, leads, issues)Cross-Functional Support
Liaise with sales, operations, and field teams for smooth executionTrack project milestones and flag delays earlyMaintain simple SOPs for repeatable tasksWHO YOU ARE
Preferred to have
1-3 years as EA, Ops Coordinator, or Founder's AideExperience in tech/security/automation/servicesExceptional organization & time-managementBasic knowledge of CRM/tools (Zoho, Trello, Notion)Strong written & verbal English + MalayalamExposure to customer support or sales coordinationProficient in Google Workspace / MS OfficeFamiliarity with reporting formats & dashboardsHigh discretion, confidentiality, professionalismProactive problem-solver who anticipates needsComfortable working independently & fast-paced.SUCCESS IN FIRST 90 DAYS
Timeline: What Success Looks Like
Day 30 CEO's calendar runs smoothly; EOD reports are consistent & actionable
Day 60 Customer follow-ups & internal coordination handled independently; zero missed deadlines
Day 90 Processes documented; CEO's weekly admin time reduced by 10-15 hours
COMPENSATION & GROWTH
Salary: 20,000 - 35,000/month (based on experience + performance review at 90 days)
Incentives: Performance-linked bonus for exceeding KPIs
The Company will provide shared Accommodation
Growth: Clear path to Senior EA / Operations Coordinator based on impact
Culture: Respectful, ownership-driven, execution-focused
HOW TO APPLY
Send your resume + a brief note (max 100 words) answering:
"What 3 things would you include in the CEO's End-of-Day Daily Report, and why?"
Email to:
Subject: EA Application - Your Name'
Deadline: 14-05-2026
Only shortlisted candidates will be contacted. We value clarity, ownership, and execution over fancy resumes.
