Role Purpose:
The role is responsible for end-to-end payroll operations and statutory compliance management for a large workforce of 1500+ employees, ensuring accuracy, timeliness, legal compliance, and strong data controls through leveraging HRMS / payroll systems and advanced Excel to ensure accuracy, control, compliance, and data-driven reporting.
Key Responsibilities:
1. End-to-End Payroll Management
Independently manage payroll processing for 1500+ employees across locations and employee categories.Validate payroll inputs, attendance, leave, reimbursements, incentives, arrears, and deductions.Handle full & final settlements, gratuity calculations, bonus payouts, and leave encashment.Ensure timely salary disbursement with minimal errors and zero disruption.2. Statutory & Payroll Compliance
Operate and manage payroll through HRMS / payroll software platforms.Configure and maintain payroll structures, salary components, tax rules, and statutory mappings in HRMS.Ensure seamless integration between HRMS, attendance systems, and payroll modules.Ensure compliance with all payroll-related laws and regulations including:Provident Fund (PF), Employees' State Insurance (ESI), Professional Tax (PT), Income Tax (TDS on salaries), Bonus Act, Gratuity Act, LWF.Prepare and file statutory returns, challans, and reconciliations.Handle statutory audits, inspections, notices, and compliance queries.Track and implement changes in payroll and labor laws.3. Payroll MIS & Reporting
Prepare monthly payroll MIS, variance analysis, and cost reports.Maintain compliance trackers, reconciliation statements, and audit schedules.Use advanced Excel functions such as Pivot Tables, VLOOKUP/XLOOKUP, IF, SUMIFS, data validation, and macros (preferred).Support management and audit requirements with accurate and timely payroll data.4. Payroll Controls & Process Improvement
Establish and maintain strong payroll controls and approval mechanisms.Identify gaps and risks in payroll and compliance processes.Drive process improvements, automation, and system enhancements to improve accuracy and efficiency.Ensure data integrity, confidentiality, and compliance with internal policies.5. Stakeholder, Vendor & Audit Coordination
Coordinate with HR, Finance, auditors, consultants, and payroll vendors.Resolve payroll-related employee escalations within defined timelines.Support internal, statutory, and tax audits related to payroll.Candidate Profile - Mandatory Requirements:
Experience: 8-12 years in Payroll & ComplianceLarge Payroll Exposure: Mandatory experience handling payroll for 1500+ employeesCompliance Expertise: Strong hands-on knowledge of all payroll-related statutory compliancesHRMS / Payroll Systems: Proven experience working on HRMS and payroll software platformsAdvanced Excel: Excellent Excel skills are mandatoryStrong attention to detail, ownership mindset, and compliance orientationQualifications:
Graduate/Postgraduate in Commerce, Finance, or related field preferred.Why This Role Matters
High-impact role managing large-scale payroll operationsDirect accountability for compliance risk mitigationOpportunity to streamline and strengthen payroll governance Read Less