Job Description: Senior AI Platform QA Engineer (Patent Tech)
Experience = 3-6 Years
Job Location = Vapi, Gujarat
Job setting = Work from office
About the Role
We are looking for a highly skilled Senior AI Platform QA Engineer to ensure the reliability, accuracy, and performance of our AI-based patent platform. You won't just follow test cases; you will "break" systems, analyze Next.js code flows, and validate complex LLM agentic workflows.
This role requires a unique blend of Full-Stack technical QA (Next.js, APIs, Databases) and AI/LLM testing (RAG, Prompt Engineering, Hallucination detection). You will act as a quality gatekeeper, thinking like a developer to identify architectural flaws before they reach production.
Key Responsibilities
1. Full-Stack & Architecture Testing
Next.js Frontend: Perform deep functional and integration testing. Analyze components, hooks, and state management to identify SSR/CSR edge cases and performance bottlenecks.Backend & API: Validate REST/GraphQL API contracts, payload integrity, and authentication flows. Perform multi-user concurrent testing to identify race conditions.Database Integrity: Test CRUD operations, transactions, and rollbacks. Ensure data consistency across vector databases (Pinecone/FAISS) and relational schemas.2. AI & LLM Module Validation
Patent Search & RAG: Validate relevancy ranking, vector search accuracy, and the quality of retrieved context.Agent Workflows: Test LLM-powered multi-step agents for autonomy behaviors, "looping" issues, and edge-case handling.Model Evaluation: Evaluate outputs for hallucinations, factual accuracy (specifically for patent law), and consistency using tools like OpenAI/Ollama.Fine-Tuning Pipelines: Validate datasets and monitor training runs to benchmark model performance.3. Quality Ownership & Engineering
Code Review: Review frontend and backend code from a testability perspective, identifying anti-patterns and suggesting better error handling.Test Design: Write scalable, reusable test cases for complex multi-user workflows.Production Readiness: Validate logging, monitoring, and failover recovery. Analyze real-world failure scenarios and production bugs.Required Skills & Qualifications
Experience: 3-6 years in QA Engineering, with significant experience in Full-Stack web applications.Frontend Mastery: Deep understanding of Next.js/React (SSR, hydration, client-side hooks) and Browser DevTools.Backend & API: Expert at testing APIs (Postman, curl) and understanding Node.js/Python logic.AI Knowledge: Hands-on experience with:LLMs: OpenAI API, Ollama, or local model orchestration.Vector Tech: RAG pipelines and vector databases (Pinecone, Weaviate, etc.).Prompt Engineering: Ability to identify issues with prompts and agentic logic.Testing Mindset: Proven ability to test for concurrency, race conditions, and system-level failures.Tools: Proficiency in Jira/TestRail and exposure to automation frameworks like Playwright, Cypress, or PyTest.JIRA + Confluence exposure must.Nice-to-Have Skills
Familiarity with the Intellectual Property (IP) / Patent domain.Experience with Docker, CI/CD pipelines, and cloud platforms (AWS/GCP).Experience with LLM evaluation frameworks (e.g., RAGAS, DeepEval).Performance/Load testing exposure using tools like k6 or Locust.What We Expect From You
You are a System Breaker: You don't just test features; you look for ways the system might fail under stress.You Think Like a Developer: You can read code to understand where the bugs are likely hiding.You are a Quality Advocate: You are comfortable challenging implementations when quality or user experience is at risk.You are AI-Curious: You stay updated on the latest in LLMs and agentic frameworks.What We Offer
Opportunity to work at the intersection of Generative AI and LegalTech.A highly technical environment where QA is treated as an engineering discipline.Freedom to explore and implement new testing methodologies for AI. Read LessRole Purpose
The Senior Manager / Manager - International Supply Chain will play a critical role in managing and optimizing global supply chain operations across Meril's international subsidiaries and distribution partners.
This role is responsible for ensuring efficient supply planning, demand forecasting, order management, and cross-border logistics coordination to support global market demand while maintaining optimal inventory levels and working capital efficiency.
The incumbent will collaborate closely with regional commercial teams, demand planning, manufacturing, logistics, and finance teams to enable seamless product flow from India manufacturing facilities to global markets while ensuring high service levels and operational efficiency.
Key Responsibilities
Global Supply Chain Strategy
Develop and implement global supply chain strategies that support Meril's international business expansion and ensure efficient product availability across subsidiaries and distribution markets.
International Inventory Management
Monitor and optimize inventory levels across global subsidiaries and warehouses to balance product availability with working capital efficiency.
Track secondary consumption and implantation trends to anticipate demand changes in international markets.
Cross-Border Logistics Coordination
Coordinate with logistics providers, freight forwarders, planning teams, and order management teams to ensure timely shipment of products from India to international subsidiaries and distributors.
Global Demand Planning & Forecasting
Collaborate with regional sales teams and demand planners to build accurate forecasts for different geographies and ensure supply chain readiness for market demand.
Stakeholder Collaboration
Act as a key interface between international subsidiaries, headquarters teams, and third-party logistics partners to ensure alignment in supply planning, inventory deployment, and distribution.
Risk & Compliance Management
Identify potential disruptions in international supply chains such as regulatory changes, logistics constraints, or geopolitical risks, and develop contingency plans to maintain continuity.
Data Analytics & Performance Monitoring
Use data analytics to monitor global supply chain performance, track KPIs (inventory turns, order fulfillment, service levels), and implement continuous improvement initiatives.
Team Leadership
Lead and mentor supply chain professionals and coordinate with global cross-functional teams to drive operational excellence and collaborative problem-solving.
Qualifications
Education
Master's degree in Supply Chain Management NITIE, International Business or a related field.
Professional certifications such as APICS, CSCP, or Lean Six Sigma will be an added advantage.
Experience
10 - 15 years of experience in supply chain planning, global logistics, or international distribution operations.
Preferred Industry
Medical Devices / Healthcare / Pharmaceuticals / Advanced Manufacturing
Read LessJob Description:
• We are seeking a highly skilled and motivated Structural Biologist to join our drug
discovery programs. The ideal candidate will bring deep expertise in
macromolecular structure determination and modeling, with a focus on elucidating
protein structures, analyzing ligand binding, and driving rational drug design in
collaboration with computational and medicinal chemistry teams.
Key Responsibilities:
• Analyze protein-ligand interactions to inform medicinal chemistry and lead
optimization efforts.
• Conduct molecular dynamics (MD) simulations and free energy calculations to
evaluate complex stability and binding energetics.
• Apply structural insights to guide hit-to-lead and lead optimization strategies.
• (Preferred) Utilize machine learning models to support binding site prediction or
compound prioritization.
Required Skills & Experience:
• Strong expertise in structural biology techniques, such as crystallography, cryo-
EM, or NMR are desirable.
• Proficient in macromolecular modeling and structure refinement tools (e.g.,
Phenix, Coot, Chimera, PyMOL).
• Experience with protein-ligand docking, structure validation, and interaction
mapping.
• Hands-on experience with molecular dynamics simulations using tools such as
GROMACS, AMBER, NAMD, or CHARMM.
• Familiarity with structure-based drug design platforms (e.g., Schrödinger,
AutoDock).
• Scripting or programming experience (Python, R, Bash) for workflow automation and
structural data analysis.
Preferred Qualifications:
• Ph.D. in Structural Biology, Biophysics, Computational Biology or related field.
• Demonstrated experience in drug discovery pipelines, especially in target
validation and lead optimization.
• (Preferred) Background in machine learning or AI applied to biomolecular structure
or ligand interaction prediction.
• Strong publication record or demonstrated project impact in therapeutic
development.
What We Offer:
• Work on high-impact, discovery-stage therapeutic programs.
• Collaborative and interdisciplinary research environment.
• Access to state-of-the-art computational and structural biology platforms.
Read LessMeril is Hiring - Biomedical Freshers
Job Title:
Technical Application Specialist - MISSO Robot
Department:
Robotics - MISSO Applications
Location:
Vapi, Gujarat / Field-based (as per requirement)
Job Purpose:
To provide clinical application support, product demonstrations and hands-on training for the MISSO Surgical Robot, ensuring seamless adoption by surgeons and OT staff. The role focuses on enhancing surgical workflow efficiency, supporting robotic-assisted procedures and strengthening customer confidence and satisfaction.
Key Responsibilities:-
1. Product Demonstration & Application Training
Conduct live demonstrations of MISSO Surgical Robot at hospitals, medical conferences and training centers.Train surgeons, OT staff, biomedical engineers and clinical staff on system setup, console operation, workflow integration and surgical best practices.Deliver structured presentations on robotic features, clinical advantages, instrumentation and imaging capabilities.Support sales and marketing teams during workshops, CME programs, exhibitions and product showcases.Possess sound anatomical knowledge required for orthopedic surgery and be updated of all related products and processes available in market.2. Clinical & Technical Support
Provide on-site support during Robot-assisted surgeries, including pre-operative procedures, docking, troubleshooting and workflow guidance.Assist installation and commissioning teams during system handover and clinical readiness checks.Coordinate with the service team and fulfill all technical requirements like robot installation, maintenance, defect-identification & defect-rectification (in-case of a breakdown) software update and upgrades as and when required.Assist on-site teams for lead conversion and technical discussions with the surgeons.Travel to different locations as and when required or as directed, for demos/ conferences/ surgeries/ maintenance etc.Collect surgeon and user feedback to support continuous product improvements in coordination with R&D.3. Documentation & Compliance
Maintain detailed records of demonstrations, training sessions, clinical case-support activities and post-evaluation feedback.Ensure adherence to OT safety standards, sterilization protocols and surgical robotics compliance guidelines.Prepare and update training materials, demo reports, user manuals and application documentation as required.4. Cross-Functional Collaboration
Collaborate with Sales, Marketing, R&D, Quality, and Service teams to provide insights on workflow optimization, feature validation and clinical acceptance.Support internal testing, product validation sessions and new feature evaluation for MISSO software and hardware enhancements.Contribute clinical case insights and real-world usage data for marketing, regulatory and product management documentation.5. Customer Relationship Management
Act as the technical liaison between surgeons, hospital administrators and Meril for MISSO-related application matters.Ensure high levels of customer confidence through professional, time-bound and expert interactions.Provide follow-up visits and remote support to ensure ongoing skill development and smooth system utilization.Qualifications and Experience:
B.E. / B.Tech in Biomedical Engineering,Fresher or 1- 2 years of experience in medical devices, surgical robotics, minimally invasive surgery, imaging systems or high-end capital equipment.Experience in operating room (OT/OR) workflows, MIS procedures or clinical training (preferred).Strong understanding of electro-mechanical systems, robotic interfaces and clinical device operation.Skills and Competencies:
Fluent in English (spoken and writing) with strong communication and presentation skills.Deep interest in surgical robotics, clinical workflows and high-precision engineering.Strong analytical, problem-solving and technical troubleshooting abilities.Ability to engage confidently with surgeons, OT teams and hospital leadership.Proficient in MS Office, PowerPoint, documentation tools and digital training platforms.Willingness to travel extensively for surgeries, demonstrations and training programs.Key Performance Indicators (KPIs):
Number and success rate of demonstrations and clinical cases supported.Surgeon and hospital satisfaction scores.Training effectiveness and competency development of end users.Reduction in user issues related to application or workflow.Contribution to product enhancement, feedback cycles, and clinical readiness. Read LessJob Description
Position: Medicinal Chemist / Scientist - Drug Discovery
Location: Vapi, Gujarat
Company: Nuvo Labs Pvt. Ltd. (Meril Group)
Role Overview
We are seeking a highly motivated Medicinal Chemist / Scientist to support our drug discovery and development programs. The candidate will contribute to the design, synthesis, and optimization of novel small molecules, working collaboratively with multidisciplinary teams to advance therapeutic candidates from early discovery to lead optimization.
Key Responsibilities
Molecule Design & Synthesis
Design, synthesize, purify, and characterize novel small molecules using modern organic chemistry techniques.Utilize analytical tools such as NMR, HPLC, and Mass Spectrometry (MS) for compound characterization and quality assessment.Structure-Activity Relationship (SAR) Studies
Conduct SAR studies to optimize drug potency, selectivity, and overall pharmacological properties.Improve pharmacokinetic (PK) and pharmacodynamic (PD) profiles while minimizing potential side effects.Data Analysis & Strategy Development
Analyze experimental data to guide medicinal chemistry strategies from hit identification to lead optimization.Propose new compound designs based on biological results, structure-activity relationships, and computational insights.Cross-Functional Collaboration
Collaborate closely with biologists, pharmacologists, and computational chemists on multidisciplinary drug discovery projects.Contribute to integrated project teams to accelerate candidate progression.Documentation & Reporting
Maintain detailed and accurate experimental records in compliance with scientific and regulatory standards.Prepare scientific reports and presentations for internal project reviews and external conferences.Scientific Innovation
Stay up to date with the latest scientific literature, technologies, and methodologies in medicinal chemistry and drug discovery.Apply innovative approaches to improve efficiency and success in therapeutic development.Required Skills
Strong expertise in organic synthesis and medicinal chemistry.Experience with analytical techniques such as NMR, HPLC, LC-MS, and purification techniques.Understanding of drug discovery processes, SAR, and lead optimization.Knowledge of PK/PD principles and drug design strategies.Strong analytical thinking and problem-solving abilities.Ability to work effectively in cross-functional scientific teams.Qualification
PhD / M.Sc. in Medicinal Chemistry, Organic Chemistry, Pharmaceutical Chemistry, or related field from a reputed institute.Experience
2-6 years of relevant experience in medicinal chemistry or small molecule drug discovery (industry or reputed research institute preferred). Read LessHiring: Applied Scientist Bangalore (Hybrid)
We are seeking exceptional Applied Scientists to join a high-impact ML/LLM/DL research team working on advanced large-scale modeling challenges.
This is a hands on research role where you will independently drive end-to-end initiatives from conceptualization and experimentation to production deployment. Your work will directly influence real-time, scalable ML systems.
Key Responsibilities
Design and execute end-to-end applied ML/DL/LLM research projectsBuild predictive and signal extraction models using large-scale datasetsApply Reinforcement Learning and deep learning techniques to complex dynamic systemsPrototype, validate and optimize models in scalable computing environmentsTranslate research outcomes into robust, production grade systemsQualifications
PhD or Master's degree in Computer Science, Mathematics, Statistics, Physics, or a related quantitative discipline3+ years of applied experience in ML, RL, LLM or DL systemsStrong expertise in time-series forecasting, probabilistic modeling and natural language processingPublications in leading conferences (NeurIPS, ICML, ICLR, KDD, UAI) preferredProficiency in Python and ML frameworks such as PyTorch, TensorFlow, JAX or Hugging FaceExperience with distributed training, version control (Git) and MLOps best practicesExperience working with high-dimensional, noisy datasetsMandatory Requirement: Strong foundation in Mathematics, Statistics, Probability and Stochastic Processes.
Read LessJob Title:
Regulatory Affairs Executive - Regulatory & Safety (Radiology & Imaging Systems)
Department:
Regulatory & Safety - Radiology Division
Location:
Vapi, Gujarat
Reports To:
Manager / Senior Manager - Regulatory & Safety
Job Purpose:
To manage and coordinate regulatory documentation and compliance activities for radiology and imaging systems such as X-Ray, C-Arm, Digital Radiography (DR), and CT equipment, ensuring adherence to BIS, AERB, NABL, and international regulatory standards applicable to medical device manufacturing.
Key Responsibilities:
1. Regulatory Documentation and Compliance
Prepare, review, and maintain documentation for product approvals and certifications from BIS (Bureau of Indian Standards), AERB (Atomic Energy Regulatory Board), and NABL (National Accreditation Board for Testing and Calibration Laboratories).Ensure all technical files, QA test reports , and compliance certificates are updated and aligned with current regulatory norms.Coordinate the submission and follow-up of applications for new product registrations, renewals, and amendments.Track changes in regulatory requirements and ensure timely updates to internal documentation and procedures.2. Product and Process Compliance
Ensure that manufacturing, testing, and quality processes for X-Ray, C-Arm, DR, and CT system assemblies comply with applicable regulatory standards.Collaborate with cross-functional teams to maintain compliance with ISO 13485, BIS 13450, and IEC 60601, QA Test & ISO 17025 series standards.Support internal reviews and audits to ensure readiness for inspections by AERB, BIS, or NABL authorities.Assist in preparing Technical Construction Files (TCF) and Declaration of Conformity (DoC) documents.3. Coordination with Regulatory Authorities
Liaise with regulatory bodies, certification agencies, and notified laboratories for product registration, testing, and approval activities.Ensure all correspondence with government or certification agencies is timely, accurate, and professionally maintained.Coordinate with testing laboratories for evaluation and compliance verification of imaging devices.4. Documentation Control and Audits
Manage regulatory documentation databases and ensure document traceability, version control, and secure archiving.Support internal and external audits related to regulatory compliance, ISO 13485, and GMP.Maintain audit readiness and participate in inspections by regulatory authorities.Prepare and circulate periodic compliance status reports to management.5. Cross-Functional Support
Collaborate with Design, Quality, Production, and Radiation Safety teams to ensure all regulatory requirements are met during product design, manufacturing, and testing.Support the preparation of technical dossiers, validation reports, and test summaries for regulatory submissions.Provide training and guidance to team members on regulatory documentation and compliance updates.Qualifications and Experience:
B.E. / B.Tech/Diploma in Electronics or Biomedical Engineering.3-5 years (or more) of experience in Regulatory Affairs, Documentation, or Compliance within a medical device or imaging equipment manufacturing environment.Strong understanding of BIS, AERB, NABL, ISO 13485, GMP, and IEC 60601 standards.Experience with X-Ray, C-Arm, DR, and CT systems documentation and RS-QADXE compliance will be preferred.Skills and Competencies:
Excellent understanding of regulatory frameworks and documentation protocols for medical devices.Strong attention to detail and accuracy in documentation and data management.Good coordination and communication skills for interaction with authorities and internal teams.Proficient in MS Office, ERP, and document control systems.Strong analytical, organizational, and follow-up skills.Ability to interpret technical and regulatory guidelines effectively.Key Performance Indicators (KPIs):
Timely submission and renewal of regulatory licenses and certifications100% compliance with BIS, AERB, and NABL requirementsAccuracy and completeness of regulatory documentationSuccessful audit outcomes with minimal observationsEffective coordination with authorities and testing agencies Read LessWe're Hiring: Officer / Executive / Assistant Manager - Regulatory Affairs
Location: Meril, Vapi, Gujarat
Apply Here:
Experience: Relevant experience in Regulatory Affairs (Medical Device industry preferred)
Are you passionate about regulatory compliance and medical innovation? Join Meril, a global leader in medical device technology, and play a key role in delivering safe and effective healthcare solutions.
Key Responsibilities
Lead and oversee end-to-end medical device testing in line with international standards, risk management frameworks, and design principles
Organize, manage, and evaluate product data to prepare comprehensive technical files
Prepare regulatory dossiers and technical documentation as per global regulations
Collaborate with cross-functional teams (Engineering, Product Management, Marketing) to support innovative product development
What We're Looking For
Strong knowledge of medical device regulations and documentation
Detail-oriented with excellent communication skills
Ability to manage timelines in a fast-paced environment
Team player with a proactive mindset
Why Join Meril?
Work at the forefront of medical technology
Be part of a dynamic and collaborative team
Excellent learning and career growth opportunities
Interested candidates can apply through the link above.
Let's build the future of healthcare, together!
Read Less
Job Title:
Executive / Sr. Executive - Regulatory Documentation (Neonatal Medical Devices)
Department:
R&D / Quality Assurance - Neonatal Division
Location:
Vapi, Gujarat
Reports To:
Manager / Senior Manager - R&D / QA - Neonatal Segment
Job Purpose:
To prepare, maintain, and control structured technical, regulatory, and quality documentation for neonatal electro-mechanical medical devices including incubators, radiant warmers, phototherapy units, Bubble CPAP systems, infant resuscitators, and physiological monitors.
The role ensures compliance with CDSCO Medical Device Rules (MDR 2017), ISO 13485, ISO 14971, IEC 60601 series, and other applicable standards, supporting regulatory approvals, audit readiness, and complete lifecycle traceability from design and development to commercialization.
Key Responsibilities:
1. Regulatory & Technical File Preparation
• Prepare and maintain Technical Files in accordance with CDSCO Medical Device Rules (MDR 2017).
• Compile and manage Device Master Files (DMF), Plant Master Files (PMF), and regulatory submission dossiers.
• Ensure documentation alignment with ISO 13485 Quality Management System requirements.
• Support license applications, renewals, and regulatory submissions.
• Maintain document readiness for CDSCO inspections and external audits.
2. Design History File (DHF) & Design Control
• Develop and maintain complete Design History Files (DHF) including design inputs, outputs, review records, verification, validation, and design transfer documents.
• Establish and maintain traceability matrices linking design inputs to risk controls and V&V evidence.
• Support Engineering Change Requests (ECR) and Engineering Change Orders (ECO).
• Ensure proper documentation of design reviews and approval records.
3. Risk Management Documentation
• Prepare and update Risk Management Files in compliance with ISO 14971.
• Conduct and document hazard analysis, DFMEA/PFMEA, and risk-benefit analysis.
• Ensure mitigation measures are traceable to validation reports and labelling controls.
• Update risk documentation based on field feedback, complaints, and CAPA.
4. System-Level Documentation - Neonatal Electro-Mechanical Devices
• Document thermal regulation systems including servo control logic, heater performance validation, and temperature uniformity testing (Incubators & Warmers).
• Prepare airflow and respiratory system documentation for Bubble CPAP including flow accuracy, pressure stability, and humidity control.
• Document alarm systems including safety classification, alarm logic, and performance validation.
• Maintain sensor integration documentation (temperature probes, SpO , pressure sensors, physiological parameters).
• Compile electrical safety and EMC compliance documentation as per IEC 60601 standards.
• Maintain mechanical integration documentation including structural safety, enclosure design, and material compliance.
• Coordinate software documentation (if applicable) aligned with IEC 62304 lifecycle requirements.
5. Verification & Validation (V&V) Documentation
• Prepare V&V protocols and reports covering performance, safety, electrical safety, EMC, environmental, and stress testing.
• Support usability validation and human factor documentation (IEC 62366).
• Coordinate with internal labs and external test agencies for report compilation.
• Ensure validation evidence supports regulatory submissions and audit compliance.
6. Product Specifications & Labelling Control
• Prepare and maintain product specifications, technical datasheets, and revision-controlled engineering documentation.
• Develop and review Instructions for Use (IFU), labelling, packaging details, and safety markings.
• Ensure labelling compliance with CDSCO and applicable international regulatory requirements.
• Maintain BOM documentation and document change control records.
7. Audit & Lifecycle Compliance
• Support ISO 13485 surveillance audits and regulatory inspections.
• Maintain documentation traceability throughout product lifecycle.
• Update technical files based on CAPA, field complaints, design changes, and regulatory updates.
• Ensure structured document control within QMS/ERP/PLM systems.
Qualifications and Experience:
• B.E. / B. Tech in Mechanical, Electronics, or Biomedical Engineering.
• 2-3 years of experience in medical device technical documentation.
• Experience in neonatal, critical care, or life-support medical devices preferred.
• Strong knowledge of ISO 13485, ISO 14971, IEC 60601 series, and CDSCO Medical Device Rules.
• Experience in preparing DHF, DMF, Technical Files, and risk management documentation.
Skills and Competencies:
• Strong technical writing and documentation structuring skills.
• Deep understanding of electro-mechanical medical device integration.
• Knowledge of neonatal device clinical applications and safety requirements.
• High attention to detail and regulatory interpretation capability.
• Strong cross-functional coordination skills (R&D, QA, Regulatory, Production).
• Proficiency in MS Office, document control systems, ERP/PLM tools.
Key Performance Indicators (KPIs):
• Timely completion of Technical Files and DHF documentation
• Zero major documentation non-conformities during audits
• Regulatory submission success rate
• Traceability accuracy across design and risk documentation
• Reduction in audit observations related to documentation
• Contribution to faster product approvals and commercialization readiness
apply or refer to
Read LessJob Title:
Operational Executive - Medical Education
Department:
Meril Academy Global - Medical Education
Location:
Kolkata
Reports To:
Manager / Senior Manager - Meril Academy Global
Job Purpose:
To plan, coordinate, and execute structured medical education programs and surgeon engagement initiatives across multiple clinical verticals, ensuring seamless operations, stakeholder alignment, budgetary control, and strict adherence to compliance, grants, and governance standards.
Key Responsibilities:
1. Medical Education Program Planning & Execution
• Plan, coordinate, and execute assigned medical education programs, workshops, and training initiatives in collaboration with local surgeons and internal clinical teams.
• Support execution of CME programs, surgeon training sessions, academic workshops, and hands-on learning activities.
• Coordinate program logistics including scheduling, venues, faculty engagement, materials, and post-program activities.
• Ensure smooth on-ground execution of programs while maintaining high professional and educational standards.
2. Stakeholder & Faculty Coordination
• Build and maintain strong working relationships with surgeons, faculty members, hospitals, event agencies, and academic partners.
• Act as the primary point of contact for all operational and coordination-related aspects of assigned education programs.
• Ensure timely communication, confirmations, and follow-ups with all stakeholders to ensure program success.
3. Budget, Grants & Financial Governance
• Manage end-to-end budgets for assigned medical education programs, including expense planning, tracking, and reporting.
• Handle educational grants and sponsorships, ensuring accurate documentation, compliance with internal policies, and timely submissions.
• Ensure adherence to approved budgets, financial controls, and governance frameworks.
• Support audit readiness and financial reviews through accurate records and documentation.
4. Documentation, Reporting & Compliance
• Ensure timely monthly reporting of program activities, expenses, and outcomes.
• Maintain accurate databases related to programs, faculty, participants, expenses, and grants.
• Ensure compliance with internal SOPs, ethical guidelines, and regulatory requirements applicable to medical education.
• Handle sensitive clinical, financial, and compliance-related information with confidentiality and precision.
5. Cross-Functional Coordination & Administrative Support
• Coordinate closely with Sales, Marketing, Finance, Compliance, and Clinical teams for aligned execution of education initiatives.
• Provide regular operational updates and reports to the central team at Vapi.
• Support administrative activities including documentation control, data management, and internal coordination.
Qualifications and Experience:
• B.Sc / M.Sc (Life Sciences, Biomedical Sciences, or related disciplines).
• Minimum 5 years of experience in medical education, CME programs, healthcare training, or clinical program operations.
• Proven exposure to surgeon engagement, faculty coordination, and hospital-based education programs.
• Experience in handling budgets, grants, and compliance documentation in a regulated healthcare environment (preferred).
Skills and Competencies:
• Fluent in English (spoken and written) with strong professional communication skills.
• Excellent organizational, coordination, and stakeholder management abilities.
• Strong attention to detail with high standards of documentation accuracy and compliance.
• Proficient in MS Office (Excel, Word, PowerPoint) and database management.
• Ability to manage multiple programs simultaneously while meeting timelines and quality standards.
• High level of integrity, discretion, and professionalism.
Key Performance Indicators (KPIs):
• Timely and successful execution of medical education programs
• Stakeholder (surgeon & faculty) satisfaction and engagement levels
• Budget adherence and accuracy of financial reporting
• Compliance, grants, and documentation accuracy
• Quality and timeliness of monthly reporting and database management
Apply or refer to
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