Company Description
We are a luxury interior design studio specializing in high-end residential and commercial spaces. Our design philosophy is rooted in elegance, precision, and timeless style. We are seeking a smart, proactive, and well-presented Receptionist / Admin / HR Executive to be the face of our studio and support daily operations.
Key Responsibilities Reception & Front Desk Management:-
Greet and welcome clients, visitors, and vendors in a professional and courteous mannerManage all incoming phone calls and emails; route them appropriatelyMaintain a clean, organized, and aesthetically pleasing front desk and waiting areaManage bookings for client meetings and conference roomsEnsure visitor logbook and security protocols are followedAdministrative & Office Coordination:-
Maintain daily office operations including facility management and suppliesTrack and manage inventory of office stationery, pantry items, and other consumablesCoordinate with service vendorsDraft emails, memos, and basic documentation as neededOrganize company files, records, and documentation (physical and digital)Prepare basic reports, maintain checklists, and follow up on tasksHuman Resources Assistance:-
Assist in end-to-end recruitment process: job posting, resume screening, interview scheduling, follow-upsMaintain employee records, attendance, and leave trackingCoordinate onboarding and induction for new hiresSupport employee engagement activities and internal communicationEnsure HR policies and procedures are communicated and followedAssist in preparing HR-related documents: offer letters, contracts, confirmations, etc.Calendar & Meeting Management:-
Manage Director's schedule: appointments, travel plans, and meetingsSet reminders and coordinate with internal team and external clientsEnsure all meetings are prepared for (materials, room setup, refreshments)General Support:-
Provide administrative support to design and project teams as neededFollow up on pending tasks with different departmentsMaintain confidentiality of all sensitive company informationHandle miscellaneous errands and ad hoc tasks assigned by management