Executive Assistant to Director - Pali PlantCompany: SAN Automotive Industries Pvt. Ltd.
Location: Pali Plant, Faridabad
Reports to: Director - Mr. Nikhil Gumber
Employment Type: Full-time
Industry: Automotive Components / Sheet Metal / Fabrication / Manufacturing
About SAN Automotive Industries
SAN Automotive Industries Pvt. Ltd. is a growing and forward-looking automotive component manufacturing company specializing in precision sheet metal stamping, metal fabrication, welded assemblies, tool and die manufacturing, and engineered metal components.
Founded by our Managing Director, Mr. Dinesh Gumber, SAN Automotive serves leading OEMs and Tier-1 companies across 2-wheelers, 4-wheelers, construction equipment, agricultural machinery, electric mobility, and industrial applications.
Our customer base includes reputed companies such as Hero MotoCorp, Honda, Maruti Suzuki, JCB, Kubota, Denso, Mitsuba, Nidec, NSG, Nexteer, and other domestic and international customers.
As SAN Automotive enters its next phase of growth, professionalization, customer expansion, and stronger internal systems, we are looking for a capable Executive Assistant who can work directly with the Director and support execution across customer coordination, internal follow-ups, meetings, documentation, and business development activities.
Position OverviewThe Executive Assistant will be stationed at the Pali Plant and will work directly with Mr. Nikhil Gumber, Director.
This role goes beyond calendar management. The selected candidate will act as a key coordination link between the Managing Director, Director, customers, vendors, and internal departments.
The role requires a highly organized, proactive, computer-savvy, and detail-oriented professional who can manage follow-ups, track pending tasks, coordinate RFQs and NDAs, support client communication, prepare MIS reports, schedule meetings, and ensure that important action points are completed on time.
The candidate must be comfortable working in a manufacturing environment and coordinating with departments such as business development, costing, NPD, quality, production, purchase, dispatch, accounts, HR, and administration.
Key Responsibilities1. Executive SupportProvide day-to-day support to the Director and senior management.Coordinate internal and external meetings on behalf of the Director.Draft, edit, and organize emails, reports, presentations, letters, and official documents.Maintain confidentiality of business, customer, financial, and management-related information.Convert instructions from senior management into clear action points for relevant teams.
2. Client Coordination, RFQ and NDA Follow-UpAct as a central coordination point for customer communication, RFQs, NDAs, quotations, samples, meetings, and pending follow-ups.Record and track every new inquiry, customer request, RFQ, and NDA.Coordinate with costing, NPD, quality, production, purchase, and dispatch teams for required inputs.Ensure timely follow-up with customers and internal teams.Maintain customer-wise trackers for RFQs, NDAs, quotations, sample status, meeting points, and business opportunities.Ensure no client coordination or important communication is missed.
3. Calendar, Meeting and Travel Management
Manage the Director's calendar and schedule meetings efficiently.Organize internal reviews, customer meetings, vendor meetings, plant meetings, and follow-up discussions.Prepare meeting agendas and circulate them in advance.Attend important meetings, record minutes, and circulate action points.Track action points until completion and escalate delays where required.Support travel bookings, itineraries, hotel arrangements, and meeting schedules for senior management when needed.
4. Internal Task Tracking and Department CoordinationCoordinate with plant and office teams to ensure smooth execution of assigned work.Follow up with departments including production, quality, NPD, costing, purchase, dispatch, maintenance, HR, administration, and accounts.Prepare daily and weekly pending task trackers.Escalate delays, missing information, or unresolved issues to the Director.Support better communication between senior management and plant-level teams.
5. Documentation, MIS and ReportingMaintain organized records of customer communication, RFQs, NDAs, quotations, meeting minutes, and task trackers.Prepare Excel-based MIS reports, follow-up sheets, customer trackers, and internal review formats.Create professional PowerPoint presentations for customer meetings, internal reviews, and business development discussions.Maintain structured digital folders and documentation systems.Ensure important data is updated accurately and available when required.
6. Business Development SupportSupport the Director in tracking existing and new business opportunities.Maintain a database of customer-wise opportunities, open discussions, pending quotations, and future projects.Help prepare follow-up emails, meeting notes, customer summaries, and presentation material.Coordinate internally for company profiles, capability presentations, photographs, process details, and technical documents.Stay updated on SAN Automotive's capabilities, customers, products, and growth priorities.
Qualifications and RequirementsGraduate or postgraduate degree in Business Administration, Commerce, Management, HR, Engineering Management, or a related field.Experience in an Executive Assistant, Management Coordinator, Business Coordinator, Client Coordinator, or similar role.Experience in automotive components, sheet metal, fabrication, manufacturing, engineering, or industrial sectors will be preferred.Strong communication skills in English and Hindi.Strong working knowledge of MS Excel, MS Word, PowerPoint, Outlook, Google Calendar, and digital task-tracking tools.Ability to prepare MIS reports, follow-up trackers, presentations, and organized documentation.Comfortable coordinating with senior management, customers, vendors, and plant-level teams.Strong attention to detail and ability to manage multiple tasks simultaneously.Ability to work in a fast-paced manufacturing environment.
Preferred SkillsPrior experience supporting a Director, Managing Director, CEO, Plant Head, or senior leadership team.Exposure to customer coordination, RFQs, NDAs, quotations, and manufacturing-related documentation.Ability to understand basic technical and commercial terms used in sheet metal, fabrication, tooling, NPD, and customer development.Strong Excel and PowerPoint skills.Ability to independently draft professional emails, minutes of meetings, follow-up notes, and reports.
Strong ownership mindset and follow-up discipline.
Personal AttributesProactive and self-driven.Highly organized and detail-oriented.Strong follow-up discipline.Professional communication style.High level of integrity and confidentiality.Comfortable working with senior leadership.Able to coordinate across multiple departments.Problem-solving approach.Responsible, dependable, and execution-focused.Willingness to learn and grow within the organization.
What Success Looks Like in This Role
The selected candidate will help ensure that:
Customer RFQs are tracked properly.NDAs and quotations are followed up on time.Meeting action points are completed.Internal departments are regularly reminded of pending tasks.Customer communication remains professional and timely.The Director and Managing Director have clear visibility on pending and completed work.No important client coordination is left unattended.
BenefitsCompetitive compensation based on experience and capability.Opportunity to work closely with senior leadership.Exposure to OEM and Tier-1 customer coordination.Learning opportunity in automotive component manufacturing.Long-term growth potential within the organization.Opportunity to contribute to SAN Automotive's next phase of expansion.
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