Job Summary: The AVP - Secretarial & Compliance will own and drive the organisation's corporate secretarial, regulatory compliance, and transaction execution requirements, with a strong focus on investment and fundraising transactions. This position will also lead coordination with external counsel and fund raising transaction related legal documents and safeguard commercial, compliance, and enforceability risks.
This role will report to the Finance Head and work closely with CEO office, Investor Relations and external counsels/advisors to ensure the company maintains a high-governance, audit / diligence ready posture and progresses on strategic initiatives such as public company transition and eventual IPO readiness.
Key Responsibilities:
1. Corporate Secretarial Compliance & Statutory Filings
Manage end-to-end secretarial compliances under the Companies Act, 2013 across group entities/SPVs, including LLPsOwn calendars and execution for statutory filings and compliance hygiene including:AGM/EGM/Board filings, annual returns, event-based filingsDirector KYC, DIN/DSC management, appointment/resignation filingsMaintenance of statutory registers (Members, Directors/KMP, Charges, Contracts, etc.)All secretarial and compliance related documentationISIN / depository related workstreamsLiaise with authorities and external professionals as needed (ROC, RBI and other regulators)Ensure strong entity-level governance discipline as the business scales with multiple projects/SPVs
2. Governance, Board & Investor Liaison
Act as a primary SPOC for board governance and investor governance workstreams, including periodic and ad-hoc information requestsDrive preparation, review coordination, and timely circulation of board decks, governance notes, and investor reporting packs in partnership with Finance/IRMaintain a central repository for board approvals, reserved matters, investor consent items and governance deliverablesEnsure appropriate documentation of key decisions through board notes, resolution trackers and action item closure
3. Meetings, Resolutions & Documentation Excellence
Plan and manage Board/Committee/Shareholder meetings: notices, agendas, notes, circulation timelines, quorum tracking and post-meeting documentationDraft/coordinate drafting of resolutions, minutes, shareholder communications and statutory recordsEnsure timely execution, archival and audit / due diligence-ready retrieval of minutes / resolutions and supporting papers
4. Fundraising & Investment Transaction Support (Legal + Secretarial Execution)
Support fundraising / investment transactions across structures such as equity, CCDs, NCDs, structured debt, asset-backed arrangements and other bespoke instrumentsCoordinate with internal stakeholders and external counsel for transaction documentation including:SHA/SSA, debenture trust deed, security documents, escrow arrangementsTerm sheet to definitive documentation conversion and closure of documentation checklistManage CP/CS trackers (conditions precedent/subsequent), documentation status and closing mechanicsCoordinate issuance/allotment/transfer workflows:Board/shareholder approvals, allotment documentation, statutory registers updatesDemat and depository coordination (NSDL/CDSL), RTA coordination, issuance of certificates where relevantSupport and coordinate regulatory and post-transaction filings including:FEMA-related filings for non-resident investments (where applicable)Bank coordination for remittances and certificates (FIRC, KYC documentation)Maintain transaction repositories and version control in a deal-room discipline; ensure audit trail is robustReview investment / fundraising documentation for commercial, compliance, and enforceability risks (representations, covenants, defaults, payout waterfalls, security package).
5. Regulatory Compliance Coverage for Investments / Capital
Provide compliance and legal process support relating to FEMA, RBI and capital / financial regulatory expectations applicable to investment inflows and instrumentsPartner with Finance/Tax teams on GST/TDS considerations where transaction documentation and payment mechanics require compliance alignmentSupport periodic compliance reporting required by lenders / investors / trustees (where applicable)
6. Public Company Transition & IPO Readiness Support
Support conversion of holding company from Private Limited to Public Limited, including governance upgrades and compliance actionsMaintain IPO readiness hygiene: policy documentation, governance playbooks, structured approvals and auditable recordsCoordinate with advisors for readiness workstreams that touch corporate secretarial / legal compliance (e.g., clean-up of historical filings, register hygiene, board process strengthening)
7. Process Improvement, Controls & Compliance Program Management
Build and maintain integrated trackers for legal / secretarial workstreamsStandardise templates / playbooks: board materials, consent notes, transaction checklists, CP trackers, document repositories, etc.Identify compliance / control gaps and implement corrective actions to strengthen governance and build a strong team to reduce key-person dependencyEnsure the function remains audit and due diligence-ready with strong documentation standards
Education: Company Secretary (mandatory) and LLB (preferred basis the fundraising / investment documentation scope)
Experience: 10-13 years in corporate secretarial, governance and fundraising compliance. Strong exposure to at least 3-4 of the following:
Fundraising documentation and closing (equity/CCD/NCD/structured debt)FEMA/RBI-facing processes for capital transactions (where applicable)Board/shareholder governance and statutory filings across multiple entitiesDemat/depository/RTA coordination for securities issuanceDue diligence support and data room managementPublic company transition / IPO readiness workstreams
Industry Preference: Real Estate (preferred), Infrastructure, Hospitality, Asset-heavy businesses
Technical Skills
Strong working knowledge of: Companies Act, LLP Act, FEMA, governance frameworks, and practical compliance executionHigh comfort with: documentation discipline, version control, trackers, and deal-room hygieneAbility to coordinate multiple external stakeholders (counsels, CS/PCS, bankers, trustees, auditors, valuers)Strong written communication-able to draft clear notes, resolutions, trackers, and compliance updates
Key Competencies
High ownership, attention to detail, and "no surprises" compliance mindsetStrong stakeholder management with maturity to interface with board/investors and external advisorsAbility to operate in fast-paced, high-scrutiny environments with multiple parallel transactionsStructured thinking: converts ambiguity into plans, trackers, and closure disciplineHigh integrity and governance orientation
If you feel eligible and interested in applying, please fill the form which is a part of the pre-screening process - Assistant Vice President : Secretarial & Compliance - Bangalore - Fill out form
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