Client is a law firm

Position : Secretary

CTC : Maximum 15 Lacs ( Based on experience)

Exp : Minimum 4 Years

Location : Mumbai

Kindly ignore if you've applied in the recent past

Job Profile

1.Helping with formatting and printing of documents and presentations.

2.Up keeping of database in the excel format.

3.Supervising the electronic and physical filing for the team and coordinating with the filing department for this purpose.

4.Preparing and maintaining Billing and Recovery statements for the team regularly.

5.Managing all types of the stationary requirements for the team from time to time.

Additional Responsibilities:

1.Handle complete travel arrangements (both domestic and international) in terms of forex, visa, tickets, hotel/guest house arrangements, transportation, timely settlement of travel expenses etc.

2.Maintain diaries/calendars, schedule and coordinate appointments, responding to routine correspondence appropriately.

3.Maintain stock of business cards for the team members.

4.Organize and coordinate important meetings and conferences, functions, etc.

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Role: Executive Assistant

Experience: Fresher (0-1 Year)

Location: Bangalore

Company Overview

across the globe. Our platforms have achieved the distinction of being the first Identity Fabric in the industry. Our technology is used in numerous countries and various industries, and we take pride in our continuous innovation and exceptional customer service.

Cross Identity now stands out for delivering two leading IAM solutions tailored for enterprise and small business customers. To support our exceptional growth, we are seeking smart, passionate, result-oriented, and hardworking sales professionals to join our team.

Website:

About the Role

We are looking for a proactive and organized Executive Assistant to support senior leadership in managing day-to-day administrative and coordination activities. This is an excellent opportunity for freshers who are detail-oriented, eager to learn, and interested in working closely with leadership teams.

Key Responsibilities

Manage and coordinate calendar schedules, meetings, and appointmentsAssist in email management and communication on behalf of leadershipPrepare reports, presentations, and meeting notesCoordinate with internal teams for follow-ups and task trackingOrganize meetings, set agendas, and ensure timely executionHandle basic documentation and record managementSupport in travel arrangements and logistics (if required)Maintain confidentiality of sensitive information

Required Skills

Strong communication and interpersonal skillsGood organizational and time management abilitiesBasic knowledge of MS Office (Excel, Word, PowerPoint)Ability to multitask and prioritize workAttention to detail and problem-solving mindsetPreferred QualificationsBachelor's degree in any disciplineInternship or academic project experience in coordination/administration (preferred but not mandatory)

Key Attributes

Professional attitude and presentationWillingness to learn and adaptStrong sense of responsibility and ownership Read Less

Job Title: Executive Assistant

About Trilegal:

Trilegal is a leading law firm known for its commitment to excellence and innovation in delivering legal services. We work with a diverse range of clients across various sectors and pride ourselves on our collaborative and dynamic work environment.

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional administrative skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role is pivotal in ensuring the smooth functioning of our executive office.

Key Responsibilities:

Provide comprehensive administrative support to Partners/HODs, including calendar management, scheduling meetings, and arranging travel.Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.Manage and prioritize incoming communications, including emails and phone calls, on behalf of executives.Organize and maintain files, records, and documentation, ensuring accessibility and confidentiality.Coordinate logistics for meetings, events, and conferences, including venue selection and catering.Assist in project management by tracking deadlines and following up on action items.Conduct research and compile information for presentations or strategic initiatives as required.Foster relationships with clients and internal teams to ensure seamless communication.Maintain a high level of confidentiality and professionalism in all interactions.

Qualifications:

Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within a law firm or professional services environment.Exceptional organizational and time management skills.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.Ability to work both independently and collaboratively in a team-oriented environment.High level of discretion and integrity in handling sensitive information.Flexibility and adaptability to changing priorities and deadlines.

Why Join Us?

At Trilegal, you will be part of a supportive and inclusive team that values innovation and professional growth. We offer competitive compensation, comprehensive benefits, and opportunities for career advancement.

We are an equal opportunity employer and value diversity. We do not discriminate based on gender, race, age, sexual orientation, and religious identities or any other applicable characteristics protected by law. We seek individuals who uphold the highest standards of integrity, demonstrate professionalism in every interaction, treat others with respect, and consistently align personal ambition with the collective goals of the firm.

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Job Title: Executive Assistant

About Trilegal:

Trilegal is a leading law firm known for its commitment to excellence and innovation in delivering legal services. We work with a diverse range of clients across various sectors and pride ourselves on our collaborative and dynamic work environment.

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional administrative skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role is pivotal in ensuring the smooth functioning of our executive office.

Key Responsibilities:

Provide comprehensive administrative support to Partners/HODs, including calendar management, scheduling meetings, and arranging travel.Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.Manage and prioritize incoming communications, including emails and phone calls, on behalf of executives.Organize and maintain files, records, and documentation, ensuring accessibility and confidentiality.Coordinate logistics for meetings, events, and conferences, including venue selection and catering.Assist in project management by tracking deadlines and following up on action items.Conduct research and compile information for presentations or strategic initiatives as required.Foster relationships with clients and internal teams to ensure seamless communication.Maintain a high level of confidentiality and professionalism in all interactions.

Qualifications:

Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within a law firm or professional services environment.Exceptional organizational and time management skills.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.Ability to work both independently and collaboratively in a team-oriented environment.High level of discretion and integrity in handling sensitive information.Flexibility and adaptability to changing priorities and deadlines.

Why Join Us?

At Trilegal, you will be part of a supportive and inclusive team that values innovation and professional growth. We offer competitive compensation, comprehensive benefits, and opportunities for career advancement.

We are an equal opportunity employer and value diversity. We do not discriminate based on gender, race, age, sexual orientation, and religious identities or any other applicable characteristics protected by law. We seek individuals who uphold the highest standards of integrity, demonstrate professionalism in every interaction, treat others with respect, and consistently align personal ambition with the collective goals of the firm.

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This opportunity is with a leading health benefits administration and insurance technology organization specializing in TPA (Third-Party Administration) services, offering end-to-end solutions in health insurance claims management, provider network management, and employee healthcare benefits.

Assistant Manager-Company Secretary role

Experience: 5-7 years of post-qualification experience with a listed company

Location : Bangalore

5days work from Office

Qualification: Qualified Company Secretary (ICSI Member)

Key Responsibilities

1. Secretarial & Corporate Compliance Support

Assist in ensuring compliance with the Companies Act, SEBI LODR, SEBI PIT Regulations, ESOP and other applicable lawsSupport in preparation and filing of statutory returns with MCA, Stock Exchanges, and other regulatorsMaintain statutory registers, records, and documentation

2. Board & Committee Support

Assist in organizing Board, Committee, and General MeetingsPrepare drafts of agendas, notes, minutes, and resolutionsCoordinate with directors, internal teams, and external stakeholders

3. SEBI & Stock Exchange Filings

Assist in timely disclosures and filings with BSE/NSESupport preparation of quarterly and annual filingsCoordinate with RTA and Depositories

4. Investor & Shareholder Services

Support handling of investor queries and grievancesAssist in AGM/EGM processes including e-voting and postal ballotsLiaise with registrars, auditors, and legal consultants

5. Compliance & Governance Initiatives

Track regulatory amendments and support implementationAssist in secretarial audits and internal compliance reviews

Skills & Competencies

Experience in secretarial compliance for listed entitiesStrong drafting, documentation, and coordination skillsAbility to work independently

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Company Description

Agile Advisors, founded in 2016, is a global leader in sustainability consulting with offices in the UAE, Oman, Saudi Arabia and India. Our team offers comprehensive expertise across various sectors, providing services such as sustainability reporting, strategy, and assurance; carbon strategy and footprint analysis; and green building certifications like LEED and WELL. We also specialize in ISO management systems, environmental services including EIA and monitoring, and solar consulting for feasibility, design, and engineering solutions. Agile Advisors is committed to driving sustainable growth and innovative solutions for our clients worldwide.

Key Responsibilities:

Manage and organize office files, documents, and recordsHandle incoming calls, emails, and correspondence professionallySchedule meetings, appointments, and maintain calendarsPrepare reports, presentations, and spreadsheets as requiredAssist in coordinating office activities and eventsMaintain office supplies inventory and place orders when necessarySupport senior management with administrative tasksEnsure confidentiality of sensitive information

Requirements & Skills:

Proven experience as an Administrative Assistant or in a similar roleStrong organizational and multitasking abilitiesExcellent verbal and written communication skillsProficiency in MS Office (Word, Excel, PowerPoint, Outlook)Attention to detail and problem-solving skillsAbility to work independently and as part of a teamBachelor's degree preferred

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Company Description

Agile Advisors, founded in 2016, is a global leader in sustainability consulting with offices in the UAE, Oman, Saudi Arabia and India. Our team offers comprehensive expertise across various sectors, providing services such as sustainability reporting, strategy, and assurance; carbon strategy and footprint analysis; and green building certifications like LEED and WELL. We also specialize in ISO management systems, environmental services including EIA and monitoring, and solar consulting for feasibility, design, and engineering solutions. Agile Advisors is committed to driving sustainable growth and innovative solutions for our clients worldwide.

Key Responsibilities:

Manage and organize office files, documents, and recordsHandle incoming calls, emails, and correspondence professionallySchedule meetings, appointments, and maintain calendarsPrepare reports, presentations, and spreadsheets as requiredAssist in coordinating office activities and eventsMaintain office supplies inventory and place orders when necessarySupport senior management with administrative tasksEnsure confidentiality of sensitive information

Requirements & Skills:

Proven experience as an Administrative Assistant or in a similar roleStrong organizational and multitasking abilitiesExcellent verbal and written communication skillsProficiency in MS Office (Word, Excel, PowerPoint, Outlook)Attention to detail and problem-solving skillsAbility to work independently and as part of a teamBachelor's degree preferred

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Role : Company Secretary

Location : Andheri

Qualification : CS

Experience : 8 to 10 years

Job Description :

Ensure compliance with Companies Act, 2013, SEBI Regulations,

and LLP Act, 2008

Handle secretarial and corporate governance matters for domestic

entities, Family Office structures, and international subsidiaries

Manage Board / Committee / AGM / EGM processes - notices,

agendas, minutes, resolutions

Handle ROC filings, statutory registers, and regulatory

documentation

Assist in secretarial due diligence, review of management

structure, shareholding & capital structure

Support SEBI (ICDR), LODR compliances, listing-related

documentation, and data room management

Prepare and file quarterly, half-yearly, and annual compliance

reports

Coordinate with auditors, legal advisors, merchant bankers, and

regulators

Track regulatory changes in India and select international

jurisdictions and ensure timely implementation

Support cross-border structuring, overseas entities compliance, and

documentation

Assist in corporate actions - ESOPs, preferential allotment, rights

issue, private placement, etc.

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Role : Jr. Company Secretary

Qualification : CS

Experience : 3 to 4 years

Location : Nariman Point

Job Description :

Compliance with respect to Private and Listed Investments

Well versed with NBFC and AIF regulations

SEBI LODR/SAST/ PIT Compliance

Annual filing of the Companies and LLPs;

Preparation of Director's Report and ANNEXURES as per Companies Act, 2013;

Appointment and resignation of Auditors, Re-appointment of auditor, Key Managerial Persons, Directors;

Compliances related to transfer of shares and Corporate Action, etc.

Change in the registered office of the company.

Incorporation of LLP, private company, public company, and LLP.

Filing of Various Forms with ROC as per the applicability under Companies Act, 2013;

Appointment and resignation of CS, appointment and resignation of directors, regularization of directors;

Maintaining Company Registers under Companies Act, 2013;

Preparation of Notice, drafting of Agenda and Minutes for Board Meetings, General Meetings, Attendance Sheet

Preferential issue, bonus issue, rights issue etc, ISIN Creation, and other secretarial and legal wor

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We are looking for a smart, professional, and well-organized Receptionist to be the first point of contact for our company.

Location: Surat, Gujarat.

Key Responsibilities:

Greet and welcome visitors in a professional mannerHandle incoming calls, emails, and correspondenceMaintain office records and front desk operationsCoordinate meetings and manage appointmentsSupport administrative tasks as required

Requirements:

Graduate in any fieldStrong communication and interpersonal skillsProficiency in MS OfficePresentable personality with a positive attitudePrior experience in a similar role is preferred

What We Offer:

Professional work environmentGrowth opportunitiesCompetitive salary

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Company Description

We are a luxury interior design studio specializing in high-end residential and commercial spaces. Our design philosophy is rooted in elegance, precision, and timeless style. We are seeking a smart, proactive, and well-presented Receptionist / Admin / HR Executive to be the face of our studio and support daily operations.

Key Responsibilities Reception & Front Desk Management:-

Greet and welcome clients, visitors, and vendors in a professional and courteous mannerManage all incoming phone calls and emails; route them appropriatelyMaintain a clean, organized, and aesthetically pleasing front desk and waiting areaManage bookings for client meetings and conference roomsEnsure visitor logbook and security protocols are followed

Administrative & Office Coordination:-

Maintain daily office operations including facility management and suppliesTrack and manage inventory of office stationery, pantry items, and other consumablesCoordinate with service vendorsDraft emails, memos, and basic documentation as neededOrganize company files, records, and documentation (physical and digital)Prepare basic reports, maintain checklists, and follow up on tasks

Human Resources Assistance:-

Assist in end-to-end recruitment process: job posting, resume screening, interview scheduling, follow-upsMaintain employee records, attendance, and leave trackingCoordinate onboarding and induction for new hiresSupport employee engagement activities and internal communicationEnsure HR policies and procedures are communicated and followedAssist in preparing HR-related documents: offer letters, contracts, confirmations, etc.

Calendar & Meeting Management:-

Manage Director's schedule: appointments, travel plans, and meetingsSet reminders and coordinate with internal team and external clientsEnsure all meetings are prepared for (materials, room setup, refreshments)

General Support:-

Provide administrative support to design and project teams as neededFollow up on pending tasks with different departmentsMaintain confidentiality of all sensitive company informationHandle miscellaneous errands and ad hoc tasks assigned by management

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The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

Executive Assistant with Analytical:-

Strong experience as Executive Assistant supporting senior leadership

Calendar management, travel coordination, stakeholder communication

Meeting scheduling, MOM preparation, vendor coordination

Strong analytical exposure

Advanced Excel skills (Pivot, VLOOKUP, XLOOKUP, Dashboards, MIS Reporting)

Ability to prepare reports, business summaries, performance trackers

Qualifications

Bachelor's degree or equivalent experienceProficient in Microsoft Office suiteExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skills

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Job Title: Admin & HR Executive

Location: Pune, Maharashtra

Company: Myfroyoland

Employment Type: Full-Time

About Us

Myfroyoland, established in 2015, is a prominent self-serve frozen yogurt chain with over 45 locations across India and Internantionally. Renowned for premium ingredients and innovative flavors, Myfroyoland offers customizable frozen dessert experiences that delight customers. Built on quality excellence, personalized offerings, and customer-centric service, Myfroyoland aims to create memorable moments with every visit. With a strong focus on strategic growth, the company provides franchising opportunities for passionate entrepreneurs. Myfroyoland's mission is to redefine frozen yogurt and become synonymous with quality, innovation, and trust in the industry.

We are looking for an organized and proactive Admin & HR Executive to support our daily operations and people management.

Key Responsibilities

HR Responsibilities

• Manage end-to-end recruitment (posting jobs, screening candidates, scheduling interviews)

• Handle employee onboarding and documentation

• Maintain employee records and HR databases

• Assist with payroll coordination and attendance management

• Support employee engagement and HR policies implementation

• Address basic employee queries and HR-related concerns

Excellent organizational and multitasking skills to manage administrative and human resource functions effectively.Ability to maintain confidentiality and handle sensitive employee information.

Administrative Responsibilities

• Manage office operations and supplies

• Coordinate with vendors and service providers

• Maintain company documents and records

• Support management with scheduling and coordination

• Maintain store reports & records as required

• Ensure smooth day-to-day office administration

Requirements

• Bachelor's degree in HR, Business Administration, or related field

• 1-3 years of experience in HR and/or administration

• Strong organizational and multitasking skills

• Good communication and interpersonal skills

• Proficiency in MS Office (Excel, Word, PowerPoint)

• Ability to handle confidential information professionally

Preferred Skills

• Experience in retail, hospitality, or F&B industry

• Knowledge of HR practices and labor compliance

What We Offer

• Opportunity to grow with a fast-expanding brand

• Friendly and collaborative work environment

• Competitive salary based on experience

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About the job

Position Overview

We are seeking an experienced and dedicated Company Secretary with 2-3 years of professional experience to join our organization. The successful candidate will be responsible for ensuring corporate governance compliance, advising the board of directors, managing regulatory filings, and upholding the highest standards of corporate ethics and legal compliance. Cross Collaboration with external CS Team.

Experience Required

2-3 years of relevant experience as a Company Secretary or in corporate governance and compliance roles

Key Responsibilities

Corporate Governance & Compliance

- Ensure compliance with statutory and regulatory requirements under the Companies Act, 2013, SEBI regulations, and other laws, while monitoring changes in corporate law and governance practices

- Implement and maintain robust corporate governance frameworks and best practices

- Advise the board and senior management on corporate governance matters and compliance issues

Board Management & Administration

- Coordinate and facilitate board meetings, committee meetings, and annual general meetings (AGMs) including preparation of agendas, board packs, notices, and meeting materials

- Attend board and committee meetings and maintain accurate minutes and records

- Ensure timely distribution of board papers and follow-up on action items

- Manage board composition, appointments, resignations, and director induction programs

Statutory Compliance & Filings

- Prepare, review, and file statutory documents including annual returns, board resolutions, and various forms with ROC

- Maintain statutory registers, books of accounts, and corporate records as per legal requirements

- File disclosures, intimations, and returns with stock exchanges, SEBI, and other regulatory authorities

- Coordinate with statutory auditors, secretarial auditors, and internal auditors Stakeholder Management

- Serve as the primary liaison between the board of directors, shareholders, and regulatory authorities

- Manage shareholder communications and handle shareholder grievances

- Organize and conduct AGMs, extraordinary general meetings (EGMs), and postal ballot processes

- Maintain investor relations and coordinate with registrar and transfer agents

Legal & Documentation

- Draft, review, and vet legal documents, agreements, contracts, and MOUs

- Handle corporate actions including dividend declarations, bonus issues, and buybacks

Risk Management & Internal Controls

- Identify and assess corporate governance and compliance risks

- Develop and implement risk mitigation strategies

- Ensure adherence to internal policies, code of conduct, and ethical standards

- Report risk and compliance matters to the board and audit committee

Required Qualifications:

Educational Requirements

- Mandatory: Associate/Fellow Member of the Institute of Company Secretaries of India (ACS/FCS)

- Bachelor & degree in Law(mandatory), Commerce, Business Administration, or related field Professional

Experience

- 2-3 years of post-qualification experience as a Company Secretary

- Experience in listed companies, public limited companies, or large private organizations

- Proven track record in corporate governance, compliance, and secretarial practices

Technical Knowledge & Skills

Comprehensive knowledge of:

- Companies Act, 2013 and related rules

- SEBI Regulations

- Listing Agreement requirements

- Secretarial Standards

- Competition Act, FEMA regulations

Software & Tools Proficiency

- Expertise in corporate secretarial software and compliance management systems

- Proficiency in MCA portal, SEBI portals, and stock exchange filing platforms

- Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint)

Key Competencies & Skills

Professional Skills

- Strong analytical and problem-solving abilities

- Excellent drafting and documentation skills

- Strong organizational and time management capabilities

- Ability to handle multiple priorities and meet strict deadlines

- Research and interpretation of complex legal and regulatory provisions

Preferred Qualifications

- Additional qualifications: LLB

- Experience in specific sectors (Start-ups, E-commerce, Pre IPO Company)

- Exposure to cross-border transactions and international compliance

- Certification in corporate governance (e.g., Chartered Governance Professional)

- Multilingual proficiency for diverse stakeholder communication

- Experience in handling complex corporate restructuring and M&A transactions

Key Performance Indicators (KPIs)

- Timely compliance with all statutory and regulatory filings (100% compliance)

- Zero penalties or non-compliance notices from regulators

- Effective board meeting management and timely documentation

- Successful conduct of AGMs and shareholder meetings

- Quality of corporate governance frameworks implemented

- Efficiency in handling board and legal matters

Reporting Structure

Reports to: Asst. Vice President (Legal) & Works closely with: Legal team, Finance team, Internal Audit, External Auditors, Board Committees

Work Environment

- Full-time position office-based with occasional travel for regulatory meetings and conferences

- Extended hours may be required during board meetings, AGMs, and compliance deadlines

- Hybrid work arrangements may be considered based on organizational policy

Compensation & Benefits

- Competitive salary commensurate with experience and qualifications

- Performance-based incentives and bonuses

- Professional development and continuing education support

- Comprehensive health insurance and benefits package

- Membership fee reimbursement for professional bodies

- Conference and seminar attendance opportunities

Location: Koregaon Park, Pune

Interested candidates can share their CV via mail -

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Company Description

Jobizo is India's first flexible healthcare hiring platform, connecting top hospitals and verified healthcare professionals nationwide. Recognized as the Startup of the Year 2023 by The Economic Times, Jobizo is simplifying healthcare recruitment through a user-friendly platform that enables seamless hiring and promotes a healthy work-life balance. With a mission to improve healthcare standards and support workforce flexibility, Jobizo empowers employers and professionals alike. Our innovative approach ensures faster, more efficient hiring and a greater impact on patient care across India.

Role Description

This is a full-time on-site role for an Executive Assistant to the Co-Founder, based in Gurugram. The Executive Assistant will manage executive administrative tasks, including handling schedules, travel arrangements, and managing expense reports. The role also includes providing executive support for the Co-Founder, organizing meetings, and maintaining effective communication with internal and external stakeholders. Administrative assistance to ensure the smooth operation of day-to-day activities is a key part of this role.

Qualifications

Experience in Executive Administrative Assistance and Administrative Assistance to manage schedules, logistics, and office operationsProficiency in preparing and managing Expense Reports and other necessary documentationStrong skills in Executive Support, including arranging meetings and providing operational assistanceExcellent Communication skills, both written and verbal, to liaise with internal teams and external partnersDetail-oriented, highly organized, and able to multitask efficientlyProficiency in office tools such as Microsoft Office Suite or Google WorkspaceAbility to work effectively in a fast-paced, dynamic environmentBachelor's degree in Business Administration, Management, or related field preferredExperience in the healthcare or HR technology sector is a plus Read Less

Executive Assistant & Business Intelligence Analyst Superlaw Chennai (In-Person) Full-Time

You won't just manage a calendar, you'll map ecosystems, track competitors, and turn research into strategy.

We're looking for someone who thinks like an analyst, operates like a chief of staff, and thrives on connecting dots others miss.

About Superlaw:

Superlaw is India's Case Intelligence platform for litigation lawyers. We help litigators turn evidence into arguments faster, without hallucinations, with full source citations and scoped to the case at hand.

We're court-validated (Madras High Court, January 2025) and backed by top-tier investors. We're not selling generic AI, we're building intelligence software for the toughest job in law.

The Role

This is 50% research, 20% executive support, 15% operations, and 15% hiring coordination. You'll work directly with the CEO in Chennai, with regular touchpoints with the team, co-founders and investors.

Research & Business Intelligence

People mapping: Who knows whom? Who should we meet? How do we get warm intros?Competitive & market research: Track competitors, industry moves, funding news, partnerships.Account research: Deep-dive prospects before meetings. Understand their world before we pitch ours.Relationship intelligence: Maintain a living map of investors, customers, advisors & partners.

Executive & Administrative Strategy

Manage CEO calendar, travel, and logistics.Filter and prioritize inbox and communication channels.Coordinate meetings (internal team + external stakeholders).Prepare pre-meeting briefs and post-meeting follow-ups.

Operational Support

Track key projects and ensure nothing slips through the cracks.Coordinate with founders and investors on updates, board materials, and reporting.Manage documentation, follow-ups, and cross-functional alignment.

Hiring & Internship Coordination

Schedule interviews, coordinate candidate pipelines.Manage internship programs end-to-end (sourcing, onboarding, tracking).Support employer branding and campus outreach initiatives.

Who we are looking for

2+ years of experience in a startup (preferably tech/SaaS) as an Executive Assistant, Business Analyst, or Founder's Office role.Based in Chennai and available for full-time in-person workResearch-driven: You know how to use LinkedIn Sales Navigator, Crunchbase, public databases, and Google like a pro.Proficient in Google Workspace (Docs, Sheets, Calendar, Drive)High agency: You don't wait to be told what to do; you see gaps and fill them.Excellent coordination skills: You can juggle founders, investors, candidates, and external stakeholders without dropping a ball

Nice to have:

Light data analysis skills (Excel/Sheets formulas, pivot tables, basic visualization)Experience in legal tech, B2B SaaS, or professional servicesPrior exposure to investor relations or board coordination

What You'll Get:

Strategic exposure: Work directly with the CEO and coordinate with co-founders and investors

High-impact, early-stage role: Your research will shape go-to-market strategy, hiring decisions, and partnership priorities.

In-person mentorship: Daily collaboration in Chennai (not remote coordination)

Flexible work culture: Standard 8-hour days, but evening/weekend flexibility when needed; occasional travel to Bengaluru, Delhi and other cities.

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Company Description

Jobizo is India's first flexible healthcare hiring platform, connecting top hospitals and verified healthcare professionals nationwide. Recognized as the Startup of the Year 2023 by The Economic Times, Jobizo is simplifying healthcare recruitment through a user-friendly platform that enables seamless hiring and promotes a healthy work-life balance. With a mission to improve healthcare standards and support workforce flexibility, Jobizo empowers employers and professionals alike. Our innovative approach ensures faster, more efficient hiring and a greater impact on patient care across India.

Role Description

This is a full-time on-site role for an Executive Assistant to the Co-Founder, based in Gurugram. The Executive Assistant will manage executive administrative tasks, including handling schedules, travel arrangements, and managing expense reports. The role also includes providing executive support for the Co-Founder, organizing meetings, and maintaining effective communication with internal and external stakeholders. Administrative assistance to ensure the smooth operation of day-to-day activities is a key part of this role.

Qualifications

Experience in Executive Administrative Assistance and Administrative Assistance to manage schedules, logistics, and office operationsProficiency in preparing and managing Expense Reports and other necessary documentationStrong skills in Executive Support, including arranging meetings and providing operational assistanceExcellent Communication skills, both written and verbal, to liaise with internal teams and external partnersDetail-oriented, highly organized, and able to multitask efficientlyProficiency in office tools such as Microsoft Office Suite or Google WorkspaceAbility to work effectively in a fast-paced, dynamic environmentBachelor's degree in Business Administration, Management, or related field preferredExperience in the healthcare or HR technology sector is a plus Read Less

Role Overview

We are looking for a highly organized, proactive, and execution-driven Executive Assistant who can operate as a true extension of leadership. This role goes beyond administrative support - it requires strong task management discipline, structured project tracking ability, and exceptional communication skills.

You will act as the coordination anchor between leadership, internal teams, and external stakeholders - ensuring clarity, accountability, and seamless execution. While this is not a standalone Project Manager role, it requires hands-on experience in managing workflows, tracking initiatives through structured tools, and communicating expectations clearly across all levels of the organization.

The ideal candidate brings clarity to ambiguity, communicates with confidence and maturity, builds structured systems, and ensures nothing falls through the cracks.

Key Responsibilities

1. Execution & Task Management

Own the centralized task management system for leadership.Break down leadership directives into clear, actionable tasks with defined owners and timelines.Communicate expectations clearly to teams and ensure alignment on deliverables.Conduct structured follow-ups and ensure timely completion of tasks.Escalate delays professionally with context and solution-oriented recommendations.Maintain visibility dashboards to track progress and bottlenecks.Ensure client deliverables and internal priorities are executed on time.

2. Project Coordination & Tracking

Support planning and execution of cross-functional and client-related projects.Develop project plans, milestone trackers, and execution roadmaps.Monitor dependencies, risks, and timelines while proactively communicating updates.Provide structured status updates to leadership with clarity and conciseness.Ensure continuity of projects in leadership's absence.Assist in implementation of new initiatives and process improvements.

3. Communication & Stakeholder Management

Act as a key communication bridge between leadership, employees, and external stakeholders.Draft professional emails, meeting summaries, and structured updates.Convert discussions into clear action items and accountability matrices.Represent leadership with maturity, confidence, and professionalism.Facilitate effective meetings by setting agendas and documenting outcomes.

4. Tool-Based Workflow Management

Manage and optimize task and project management platforms (ClickUp, Asana, Trello, etc.).Create boards, workflows, automation rules, and reporting dashboards.Ensure consistent usage of systems across teams.Use Excel to create structured trackers, dashboards, and performance reports.Leverage automation and AI-based tools to improve productivity and reporting efficiency.

5. Reporting & Documentation

Prepare clear, concise weekly and monthly execution reports.Develop dashboards to track KPIs and performance metrics.Maintain organized documentation of projects, decisions, and company records.Ensure accurate, well-presented reporting to support decision-making.

6. Leadership Support

Manage leadership calendar with strategic prioritization and clear communication.Coordinate high-priority and time-sensitive initiatives.Ensure seamless business continuity during leadership travel or absence.Handle confidential and sensitive information with discretion.

Skills & Qualifications

Experience

2-7 years in Executive Assistance, Operations, or coordination-heavy roles.Demonstrated experience managing tasks, timelines, and structured follow-ups.Exposure to project tracking and workflow management systems.

Communication (Critical Requirement)

Excellent verbal and written English communication skills.Ability to draft professional emails, reports, and meeting summaries.Strong stakeholder management capability.Confidence in interacting with clients, senior leadership, and cross-functional teams.Ability to summarize complex discussions into structured action points.

Technical Skills (Must Have)

Hands-on experience with project management tools (ClickUp, Asana, Trello, or similar).Strong Excel proficiency (trackers, dashboards, pivot tables).Experience building structured task management systems.Familiarity with BI tools (Power BI or Tableau preferred).Comfort with automation tools and AI-based productivity platforms.

Core Competencies

High ownership and accountability.Strong execution mindset.Structured thinking and process orientation.Ability to work independently and maintain momentum.Strong problem-solving capability.Professionalism and discretion. Read Less

Job Title: Personal Assistant Experience

Required: 2-4 Years Location: Bengaluru (On-site)

Job Summary: We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and personal support to senior management. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities: - Manage calendars, schedule meetings, appointments, and travel arrangements - Handle emails, calls, and correspondence on behalf of the executive - Prepare reports, presentations, and meeting agendas - Maintain confidential records and sensitive information - Coordinate with internal teams and external stakeholders - Assist in personal tasks and ad-hoc administrative duties - Track deadlines and ensure timely follow-ups

Required Skills & Qualifications: - 2-4 years of experience as a Personal Assistant or Executive Assistant - Strong organizational and time management skills - Excellent verbal and written communication skills - Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) - Ability to multitask and work under pressure - High level of professionalism and confidentiality Preferred Attributes: - Problem-solving mindset - Attention to detail - Flexible and proactive approach - Strong interpersonal skills

Employment Type: Full-time Reporting To: Senior Management

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Key Responsibilities

Strategic Coordination & Departmental Leadership: Act as the Second-in-Command to the Executive Director, supporting the strategic leadership and operational coordination of the Department of Student Affairs & Administration.Institutional Governance & Performance Monitoring: Oversee the development and review of institutional dashboards, performance analytics, and monitoring systems, ensuring operational transparency and data-driven governance.Policy Implementation & Regulatory Compliance: Support the Executive Director in the formulation, implementation, and periodic review of policies governing student affairs systems, ensuring adherence to university regulations and governance frameworks.Cross Functional Operational Coordination: Facilitate coordination across student affairs verticals and university departments to ensure timely execution of institutional decisions and resolution of operational issues.Oversight of Student Affairs Systems: Ensure effective functioning of institutional systems governing student welfare, sports administration, residential life, discipline processes, and engagement platforms, maintaining operational consistency and service standards.6. Institutional Communication & Strategic Follow-Through: Ensure structured communication and documentation of leadership directives, action items, and institutional decisions, enabling efficient follow-through across operational units.

Leadership Expectations

The Director must demonstrate:Command-level administrative leadershipStrong capability in institutional governance and coordinationAbility to manage large multi-domain operational ecosystemsData-driven performance monitoring and strategic decision-makingProfessional integrity, discipline, and accountability

Eligibility Criteria

Educational Qualification

MBA from a Tier-1 institution in India (IIMs, XLRI, FMS, MDI, ISB, or equivalent) OR Ph.D. from a nationally accredited institution in Management, Public Administration, EducationCandidates with MBA + Ph.D. will be given preference.

Experience Requirements

Minimum 23 years of cumulative leadership experience in administration, defence services, institutional governance, or higher education management.Experience in university administration, residential campus governance, or large-scale institutional operations will be preferred.

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